Location & Logistics
Why Rome?
Rome provides the perfect setting for this crucial summit, combining accessibility for our global community with the inspiring atmosphere needed for breakthrough collaboration. The city's location makes it convenient for both European and international participants, while the timing aligns with the concurrent STAC Sprint for maximum community impact.
Venue Information
Event will be located in Central Rome. More details will be shared shortly after the registration deadline.
Catering & Meals
Included Meals
- Daily Breakfast: Catered on-site
- Daily Lunch: Catered on-site
- Coffee & Tea Service: Available throughout the day
- Dietary Accommodations: All restrictions accommodated
Special Events
- Welcome Reception: Monday evening (Oct 12) - informal gathering
- Joint Happy Hour: Evening gathering (TBD) with STAC Sprint participants
- Group Dinners: Optional self-organized group dinners
Accommodation
Hotel Recommendations
Hotel recommendations near the venue are currently being compiled and will be distributed to registered participants.
Transportation
Getting to Rome
Airports:
- Leonardo da Vinci (FCO) - Main international airport
- Ciampino (CIA) - Secondary airport, primarily low-cost carriers
Train Services:
- Roma Termini (central)
- Roma Tiburtina (high-speed hub)
Local Transportation
Local transportation guide will be provided.
Travel Support
Travel funding logistics managed by Radiant Earth team. Information will be provided to registered participants who request travel support.
STAC Sprint Coordination
The Zarr Summit is strategically timed to coincide with the STAC (SpatioTemporal Asset Catalog) Sprint happening in Rome during October 13-16. This creates unique opportunities for:
- Joint happy hour
- Cross-community collaboration sessions on Friday October 17
- Shared outcomes and future planning discussions
- Broader ecosystem impact through combined events
This coordination maximizes the value of international travel while fostering connections between complementary open-source communities.
Important Information
Registration Requirements
- Full summit registration deadline: August 22, 2025
- Adopter days registration deadline: September 12, 2025
- Travel Support: Available for full summit participants, indicate need during registration
- Dietary Requirements: Specify during registration
- Accessibility Needs: Contact organizers directly
Contact Information
- Content: Max Jones, Joe Hamman, Davis Bennett
- Logistics: Michelle Roby, Louisa Diggs (Radiant Earth)
- Emergency Contacts: Will be provided to registered participants